Rate Plans in their simple form are the rules on which you will want to base all your pricing.

The first question we have when starting to set up rates is:
Are your rates room based or occupancy based?

1. Room based rates have a flat rate on a room type.
2. Occupancy based rates have a different rate depending on how many persons are staying in the room. For example Double room for 1 person is 100 euro per night.. Double room for 2 people is 115 euro per night.

TABLE OF CONTENTS

• Creating a Rate Plan - Overview
• Create Room Only Rate - Room Based 
• Non refundable rate - Derived Rate
• Bed & Breakfast Rate - Occupancy Based
• Next Page

Creating a Rate Plan - Overview

Lets go over each field before we start setting up the rates to be more efficient.

Title 

Add a title to your Rate Plan, this is usually something that describes the rate, for example Standard Rate, Base Rate, Non Refundable Rate, Bed&Breakfast rate et cetera.

Meal Type

Meal Type has a drop down list with the options; Room Only, Bed and Breakfast, Half board, Full Board, All Inclusive, Custom Meal Plan and Self Catering.

Cancellation Policy 

Cancellation policy will have a drop down list with all the policies that you have created, select one.

If you have set up more than one currency you can create a rate plan with another currency.

Min Days Advance

Min days advance is if you want to have a restriction on the rate plan that for example it can not be booked with less than 2 days prior to arrival. 

Max Days Advance

Max days is where you add how many days in the future you want this rate plan to be available.
You can skip this part but if you add days to min or max you will also have to add days to the other one.

Activate at specific date range

“Activate at specific date range”  is if you want to have a limited time on the rate plan, we recommend using offers rather than rate plans for this.

Derived Rate

Derived Rate is when you want a rate to be calculated and controlled by another rate.
For Example your non refundable rates should always be 10% lower than your Standard Rate.
Adding that rate as a derived rate will automatically calculate the non refundable rate for you so you will not need to manually input the rates for that rate plan.

Affected Room Types

Select your room types for the rate plan from the drop down list under “affected room types”

One Price For all Occupancies

For the rate to be room based the box “One price for all occupancies” needs to be ticked.

Automatic Calculation

Automatic Calculation is where you will set up your occupancy based rule.
Select the room types and then for each room type select the default occupancy that you want the rates to be calculated by. In the Superior room select 2, keep 1 for double room.

Now add by how much the rate should increase for the double room and decrease for the superior room.
As you can see the grayed out rates will change according to what you add to the input field.

Restriction

The restrictions can be added now or later on. You can choose to have the rates restricted if you tick the boxes or type in the input field down to a day of the week.

Examples of restrictions: minimum stay, stop sell, closed to arrival. 

To learn more about each restriction Click here.

Sell With Extras

If you want your rate plan to be a package rate or simply Bed & Breakfast rate that has an extra item bundled into the rate you will need to add a item from the drop down list “sell with extras”

This list will have all the extra items that you created earlier.

Select Breakfast.

Select the sell mode of the item, I will select per person per night.
The amount is the amount from your extra item but you are able to overwrite it here if you want the rate split to be different. 

“Add to booking price after booking (mandatory extra)” will add the item price to the rate that is displayed on the booking engine. For example the Bed & Breakfast rate is displayed at 100 euro but then when the guest is completing their reservation the extra item and price will be added on. This can create confusion but can be helpful in other cases. 

Select how you would like your item to appear on the booking and invoice, hover over the question mark to see the explanation of each option. 

“Apply 1 day offset” means that the item will not be added on the day of arrival but on the day after the first night.

Attached Taxes

Attach your taxes from the drop down list.

Only For Channels (Hide on IBE) 

Only for channels (hide on IBE) means that the rate plan will not be visible on your booking engine. This is used for rates that are connected to OTA channels or rates that staff members should only have access to.

Save your rate plan.

Create Room Only Rate - Room Based 

We will start by creating a new rate plan.

1. Select Add New Rate Plan
2. Add a title to your Rate Plan
3. Select your meal type, in this case I will select Room Only.
4. Select the cancellation policy.
5. Select the currency
6. You can skip over min and max days, date range and max adults. 
7. For the rate to be room based the box “One price for all occupancies” needs to be ticked.
8. Add your room types from the drop down list.
9. You can add your rates now or you can do that after you have created the rate plan.
10. I do not want to have any restrictions on my main rate plan so I will skip this part.
11. Add your taxes from the drop down list.
12. Tick the box “save as a default rate” and save the rate plan
13. Now delete the pre set rate plan as you do not need that.

Non refundable rate - Derived Rate

We will start by creating a new rate plan that is non refundable and derived from your standard rate.

1. Select Add New Rate Plan
2. Add a title to your Rate Plan 
3. Select your meal type, in this case I will select Room Only.
4. Select the cancellation policy, here I will select my non refundable policy.
5. Select the currency
6. I would add min days 1 for this rate as I do not offer both my non refundable rate and standard rate on arrival day as both of them would be non refundable. There is no reason for me to give a 10% discount for last minute bookings.
7. Select Derived Rate
8. Select the parent rate
9. Select the relation, in this case I will choose decrease by percentage and type 10 in the amount input.
10. For the rate to be room based the box “One price for all occupancies” needs to be ticked.
11. Add your room types from the drop down list.
12. You can see that the rates are grayed out and you are not able to amend them, this is because they are calculated from your standard rate.
13. Attach your taxes and save the rate plan.

Bed & Breakfast Rate - Occupancy Based

Bed & Breakfast Rate is usually dependent on occupancy per room so we will set this rate up as occupancy based rate

1. Select “Add new rate plan” 
2. Add a title to your Rate Plan 
3. Select your meal type, in this case I will select Bed & Breakfast
4. Select the cancellation policy.
5. Select the currency.
6. Select Automatic Calculation
7. Select your room types
8. In the Increase per adult field, add your price for breakfast.
9. Update the price for 1 person for all of your room types. Keep in mind that the price you add should have breakfast for 1 included.  
10. Click on “sell with extras” and select Breakfast.
11. Sell mode should be Per person per night.
12. The amount is the cost of the breakfast.
13. Select “apply 1 day offset” so that breakfast will be posted on the day after arrival for the meal report.
14. Select how you would like the breakfast to be splited for your accounting, report and invoice purposes.
15. I will keep the options as they are pre set.
16. Attach your taxes and save.

Next Page