Overview of the Calendar field. Check in, in house, block room and the holding area. All of your reservations in one place.
TABLE OF CONTENTS
Room Status
To change the status of the room, right click on the dot and select a new status.
Yellow dot = Clean Room
White dot = Inspected Room
Red dot = Dirty Room
Red Triangle = Indicates a broken room (when there is something that needs to be fixed in the room)
Red circle = Do not disturb
Zoom in or out
Adjust the view of your calendar to your preference with the zoom option.
The "+" sign is to zoom in. Zooming in makes the grid bigger and clearer.
The "-" sign is to zoom out. Zooming out enables more of your rooms to fit on the screen. Note that less of the information for the reservation will be visible on the screen (abbreviations icons for example).
Add notes on a date or a room
You can enter important dates or details on a specific date on your calendar. When hovering with the mouse over the bottom right corner of a date, a pencil icon will appear that will allow you to add a note for that particular date.
A yellow star will appear on the dates that include notes. You can hover above it or click it to see the note.
The same logic applies to adding a note to a room.
Check-in & Check-out status
Checked-in reservations will have full/solid color, depending on the the payment status.
Reservations due to check in will have a white color in the middle and colored outline. (the color depends on the the payment status)
Checked-out reservation will have a gray color in the middle and colored outline. (the color depends on the the payment status)
Booking Colors
If a reservation is paid, the booking color will be green.
If payment has not been paid, the booking color will be red.
If a partial payment has been made on a reservation, the booking color will be yellow.
If a company is paying for a reservation, the booking color will be blue.
Blocking a room
You can block a room by right clicking on the calendar and select Block room. Then select the date range to close, specify the reason and save.
The calendar will show the blocked room on the calendar. The room will be crossed with diagonal stripe pattern over it and will have the reason for the closure written in the center.
To reopen the room, simply right click on the block, select manage block, click clear, save and confirm.
Holding Area
This is the area designated for the bookings who couldn't fit in the room type that was booked. The reception will have to move around other bookings in the calendar to be able to fit the ones from the holding area.
* Holding area does block availability of the room type it is booked in, but it doesn't block other room types.
Why does a reservation drop to the holding area?
In this example, the guest booked a Double room for 3 nights. In the system the double room is available for 3 nights, however, not in the same room for the entire period. This is when a reservation will drop down to the holding area.
Reception therefore has to move the booking for room 8 at the middle level to room 4. This will create an opening for the whole period of the booking designated in the Holding area. Then this booking can be moved up to room 8 for all three nights.
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